RadioMedix Inc., a cutting-edge biotechnology company specializing in radiopharmaceutical development, is seeking a Senior Administrative Assistant to provide high-level administrative, operational, and project management support in our newly constructed cGMP 21 CFR 211 manufacturing facility. The ideal candidate will work closely with senior leadership, cross-functional teams, and external partners to ensure seamless coordination of business operations and support for R&D and GMP initiatives.

Key Responsibilities

• Provide senior-level administrative support to executive team members, including calendar management, correspondence, and meeting coordination.
• Manage and streamline office operations, including document control, office supply inventory, and vendor coordination
• Draft, edit, and distribute internal communications, SOPs, and reports; maintain executive-level confidentiality and discretion.
• Serve as a liaison between internal departments and external stakeholders, vendors, and consultants.
• Support onboarding logistics and maintain personnel training and compliance tracking systems in coordination with HR and QA teams.

• Coordinate and track key projects and initiatives across departments, particularly related to R&D, QA, and facility operations.
• Develop project plans, draft meeting minutes, develop timelines, and task trackers; monitor deliverables and proactively flag delays or risks to stakeholders.
• Facilitate project team meetings by preparing agendas, capturing meeting minutes, assigning action items, and following up on completion.
• Assist in the implementation of quality and operational improvement projects, such as workflow optimization, compliance tracking, and SOP system upgrades.
• Support data collection, dashboard reporting, and documentation related to project milestones and operational KPIs.

• Assist QA team with document management tasks including filing, archiving, training record review, and compliance documentation.
• Support review and preparation of documentation for batch release, equipment maintenance, and materials management under cGMP requirements.
• Assist in preparation for inspections and audits.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Life Sciences, or a related field (or equivalent experience).
• 5+ years of administrative or operations experience, including 2+ years supporting project coordination or management.
• Experience working in a regulated environment (e.g., biotech, pharma, healthcare, or academic research).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management software
• Strong communication skills, professionalism, and ability to interact with all levels of staff and leadership.
• Excellent time management and multitasking skills; able to manage competing priorities under tight deadlines.
• Familiarity with document control, GMP documentation practices, or quality systems is a plus.

Work Environment:
Location:    RadioMedix Spica Center, 19705 Aldine Westfield Rd, Humble, TX 

 Work Conditions:
The work environment consists of manufacturing, laboratory and office spaces. The position will sometimes require more than forty hours of work per week. The work period is typically between 8:30 AM to 5 PM.